QuickBooks Reports Needed for Preparing Business Tax Returns

Each year we need financial reports to prepare business tax returns.

  • Many clients send QuickBooks backups so we can print their necessary reports.
  • Some clients choose to send the reports instead of a backup as outlined below.

Reports > Company & Financial > Profit & Loss Standard

Reports > Company & Financial > Balance Sheet Standard

Balance Sheet Standard: Total Fixed Assets

If your Balance Sheet contains a Total Fixed Assets line, double-click the amount to generate your fixed asset listing.

Reports > Employees & Payroll > Payroll Summary

  • If your business do not use payroll, this section does not apply to you.
  • If you use another payroll provider, send us copies of the W3 and all W2 forms.

Report Basis: Cash or Accrual?

Most business use Cash Basis reporting. If however your reports show different totals for Cash and Accrual, send us a copy of both report bases to be certain.


If you are currently a Sterling Accounting client, and this information does not help you provide the necessary reports from your QuickBooks company file, contact us for assistance.